Payroll system Essay

introInformation Technology is the study, design, development, implementation and support neckment of information constitution. It jockstraps to produce, manipulate, computing machine memory, communicate and/or disseminate information. We utilize the term information technology or IT to refer to an entire indus emphasize. In actuality, information technology is the use of reckoners and softwargon to manage information. In just ab come out companies, this is referred to as precaution Information Services (or MIS) or simply as Information Services (or IS). The information technology department of a outsize company could be responsible for storing, protecting shapeing, transmitting and retrieving the information as necessary.Nowadays tout ensemble establishment atomic number 18 becoming groundbreakingized, they use modern technologies to make their transaction fast, easy and accurate in array to eliminate waste of clock and for the sake of safety and protective cove r. It besides helps human to ferment and understand complex problem and analysis such(prenominal) as computingal need of human. Implementing such kind of redressroll corpse make their minutes easy and accurate and to secure their files and entropy. It leave behinding be age overwhelming to the decision maker to place such file in order to tender the teachers request. And by doing so the administrator move easily compute the stipend of a teacher and deduct the necessary taxes through and through their computers. It would going to be efficient for an establishment go out going to consume workers just to manage the dust. Only such that the teacher should used his/her reasonable ID to enter on school day and for requesting champaign he/she only needs to give the teacher id to process his/her request and all the info transactions go away be going to fulfill into the administrator account.By proposing this kind of formation faculty can do help into a certain sa id school to manage their paysheet department outline in a fast, easy, efficient routes. Hoping that it would help a lot to the focal point to easily control their organization and performed it resplendently through the cooperation of their employee and staffs.OBJECTIVESComputers shake up the great impact on the profession of accounting. With the quick growth of technology today, there is no doubt that computer will be watch over a common asset in all profession. As computer technology changes at such fast phase, many businesses sectors try to cope up by upgrading computer establishment constantly in order to stay competitive. The multi-function ability of technology for its onward motion system is alike an important factor for a company to use software. Payroll Management System by using input device such as computer to store information is unmatched of the software that the professional is develop, the system is good for its specialty in the fields of accounting, It i s easy to use and effective and efficient in organizing and figure the profit transactions. bandage in manual system paysheet are difficult and hard-work, you need more succession in order to make your school paysheet figurings accurately, manageable and good to your employees. In addition, in manual computation we cannot say that, there are no human errors in computing the payroll, same in computerization process, but similar to the manual process. And because of the bulkiness of the school employee that needs to pay for their services, the school needs more prison term to calculate and to reconcile their payroll. In order to solution this problem, they should substantial the alternative solutions using the advance technology, by merging the software and hardware technology. It is a Computerized Payroll System. The system will give a big relief to the employee and employers as well, to minimized their time consuming for inputting information and computations to the payro ll process.PROJECT CONTEXTTechnology elegant much touches all of our lives in some way and hence technology intelligence information is a spanking resource that can keep us up to date with developments and ways in which the military someonenel will be changing. For instance, the onset of digital television is something that will affect most nation news stories that inform us of the dates for the switch over are vital so the average member of public can understand when their latitude signal will be turned off. In the same way, news of technologies that may make our cars safer and more efficient is important to all those who read on our roads. Todays world is full of pieces of technology that we capture for granted, the microchip has truly revolutionized the way in which we live and do business.The world we master would not be recognizable to people of a few generations ago and nowhere is this truism greater than in the world of computing. and then it is important to stay u p to date with technology news age many may think that this type of news is purely for geeks it is straighten out that all of us should have at least a red interest in news of technological developments. The phenomena is only set to continue, as computers become more powerful and have greater and greater applications it will not be long that we will plan our lives around the computer. This is not an attempt to act as a harbinger of doom, it is just theorizing on ways in which technology will impact upon the human race. Computers are used in every industry and type of business today. They come in many different forms and new uses are being developed constantly. contestation OF THE PROBLEMOur task is to creation a new payroll system. The old system is outdated and no longer adequately manages the payroll process and the entry of employee time card information. Therefore, manual intervention is indispensable to process the payroll. In addition to the preexisting category of salarie d employee, which the menstruation payroll process does support, our organization now jibes two new types of employees those employees functional on commission, and those employees working on an hourly basis.The certain payroll process doesnt support these two new employee types, which are described in detail later in this problem statement. In addition to conform to all employee types, as well as ensuring that our system can accommodate newly created categories of employees in the future, the system moldiness likewise allow each of these employees to save his or her data information or daily time al-Quran through presenting his/her valid ID, or any valid data that support his/her request. The Administrator is the only assign person who is capable to have an account and to entre in order to save and retrieve such kind of teachers list of datas being given . The payroll process can process only signed time card game, which are those time cards that the employee has identified as accurate. Overall, the system will store information about the approximately 2,000 schoolteacher employees. The payroll process must run on the fifteenth and last day of each calendar month at 1200 A.M.Eventually, the system must enable employees to importanttain their use up request information via the system as well. However, this feature is beyond the range of a function of the initial release. If we basically compare to the manual process and computerized process. The administrator consumes a lot of time in calculating each employees allowance and recoding as well. It took several hours to finish a manual slowness for the Employees salary. It as well as consumes a lot of time to search for their name calling one by one and its not well organized. later a manual calculation has been done, the user still has to encode it for a record. The computation that have been made is also need to be write on a brown envelop together with their cash pay. While in computerized payr oll system process the administrator will save a lot of time with less effort in calculating each employees Salary and recoding as well.FEASIBILITY FACTORSIn the field of computer and technology, there always an option to automate things likes payroll system. But of course, A feasibility study should be conducted in order to see the benefits of computerized payroll system over manual payroll system as well as other alternatives. At first, you should study the organisational systems such as the users, policies, functions and objectives. Consider also the problems existing over the present systems like redundancies, inconsistencies and slow services. Also, know the constraints such as the nonfunctional requirement. afterward analyzing the present or current system, possible alternatives should be presented. Sticking to the current or present system is always an alternative. Advantages and disadvantages of each alternative should be discussed. In addition, the computation of payback analysis, net present value analysis, and excrete on investment analysis should be included in your feasibility study. If there is a feasibility study, the best alternative is to be favorite(a) by the management because there a chance of comparing alternative. feasibleness study will determine the best solution to theproblems. After all, feasibility study is written to assess each alternative and come out of the best alternative that will benefit the intended people gnarly in this study. This project proposal is conducted in order to give and see the benefit of computerized payroll system over manual payroll system as well as other alternatives. In manual payroll system accounting has a hard time to do all things such kind of work like saving all the data files of their school teacher employee and do such kind of numeric computation to calculate the salary of the teachers wages and taxes deduction. Having a hard time to locate such requested files to processed. Thats why we do proposed this kind of system to letting their realize that there is such a possible way to make their works faster and completely done .The only main advantage of this system is that they can process data and compute salary more than a manual form can do. But also we cannot say that this proposed system is such a perfect idea theres also a disadvantage on it. Using a computerized payroll system comes with its own set of problems, such as the need to protect against data loss through power failure or viruses, and the danger of hackers steal data. Computer fraud is also a concern, and you need to instigate a system of controls for who has access to the information, particularly teacher information. If there is a security breach and data is stolen, management can be held personally probable for the loss of data. You also need to make sure that the data has been mighty entered into the system, as a mistake in data entry can throw off a whole set of data. A payroll system involves eve rything that has to do with the payment of employees and the filing of employment taxes. This includes keeping hybridise of hours, calculating wages, withholding taxes and other deductions, printing and delivering checks and paying employment taxes to the government. importation OF THE STUDYSpeed in processing payroll system will have a faster performance by means of lessen the manual input areas.Mathematical errors will be prevented by autoloading(prenominal) computations that the proposed, system will provide and you may not have to mystify about havingfinancial or legal trouble. Do the salary computation/transaction with the deduction of taxes through computerized system for fast processing.Tallying of time cards will be done automatically by only presenting /tapping his/her valid teacher ID to the accounting department . In the proposed system the administrator is the one responsible in computing that the time the employee worked.The proposed system will record all data in a ll reports at the same time so you can make sure they are consistent and it also saves time.Employers will never have to spend much time in keeping up to date with taxes and deductions because the system will be knowing updated to such deductions.Storage of files will be safe and secured for which only the administrator has the only have the privileged and also not easily be accessed.Easy to manage and handle by a certain person , doing such work like saving, retrieving and computing faster.The teacher can access their data files but only just to view it to make them updated regarding with their salary transaction.REVIEW OF RELATED LITERATUREIn less than a generation, computer technology has revolutionized business all over the world. This has brought about changes in the area of business, finance, industry, government, agriculture, education, health care, sports and even on our personal lives. Today, computers do much of the works. entropy collection continues to become easier an d easier, data processing is getting faster and faster, mathematical calculations continue to be performed with increased precision and information is being provided to users in generally more useful forms. Such that was made possible through the use of electronic files and database.This chapter presents some of the previous related works pertinent to the understanding of the problem. In order to gather information, We used books, thesis and encyclopedia. The abundant spread development of digital technology also results to parallel advance in software, which allows this technology to be used by persons other than computer experts. The database has become a central organized framework for information system, fetching advantage of the concept of data independence that allows sharing among diverse system organized collection of data maintained and used with the aid of management information system (mis). It is a state of the art information system process and retrieve information ever faster, they are more strapping in terms of the volume of data that they can process and in terms of reliability and their performance is more cost-effective.BUTUAN CITY SCHOOL OF arts AND TRADESPAYROLL SYSTEMA DocumentationPresented to the Computer Studies Program produce Saturnino Urios UniversityButuan CityIn Partial Fulfillment of theRequirements for the SubjectSYSTEM abridgment AND DESIGNIT 304ByRheman TidalgoAnalyn RiveraAilyn SonSeptember 19, 2013DEDICATIONThis project proposal is dedicated to theBCSAT School surgical incisionAnd to the TeachersFaculty StaffAccounting DepartmentTABLE OF CONTENTSPage TITLE PAGE i INTRODUCTION ii OBJECTIVES iii ACKNOWLEDGMENT iv DEDICATION x outline xi LIST OF TABLES xiiCHAPTER1. PROJECT CONTEXTBackground of the direct 1 Review and Literature 1 2. SIGNIFICANCE OF THE STUDY3. STATEMENT OF THE PROBLEM4. FEASIBILITY FACTORS